Can anyone ever run his office without putting any time and attendance regulations? It is clearly a big and loud no. This is why it is really necessary to define the work hours that the employees must usually work in the office. Otherwise, your employees will barely come to the office and for the days they will come, they will leave the office way too early. Can’t imagine running your business in this haphazard situation and this is why every office has some rules but employees, when not looked diligently by a software, tend to trick you into believing that they have completed the hours even when they haven’t.
So, it is really necessary to find attendance management software. But, getting just any software won’t suffice. The software should be such that it can record the time data properly and make the data gathering and processing for payroll easier. If this basic requirement isn’t fulfilled well, your investment would go in vain. Let us look at the features that time and attendance software must have.
The device should be well maintained-
There are various devices that are there to integrate the attendance timings in the attendance management software. Some of such software are biometric devices, card swiping and system logins. However, there are software that are not that well maintained and because of the same, the attendance gets updated late which may hamper the payroll processing. So, make sure everything is under check and working fine.
Mobile attendance feature for attendance-
The work policies in every company are now quite flexible. For instance, some days employees are ready to leave early and some employees work at client’s location, on-field, etc. How will the attendance for these employees be maintained? So, for them, it is necessary for you to buy an attendance management software that has a great mobile application as well. Employees will be able to mark their attendance easily no matter where they are due to office work or when they are working from home.
Integration should be impeccable-
Capturing the data should be a part of the solution. But, if the data is captured lately, it won’t matter much. Time and payroll calculation will get affected by this.
Compliance should be automated-
There are so many laws related to employment and amendments keep on coming too. It will consume a lot of time if the payroll manager will start doing it manually. So, the software should be such that everything to keep the company compliant is there in the software.
It should help in administrative tasks-
The software should be intuitive, so, before investing in any software you should take a demo of the same. It should be able to meet future needs and generate attendance related reports as well.
Select a cloud-based model-
Accurate records of attendance should be stored in a safe place. If you want to control IT cost and save time while keeping your data secure, you should choose cloud-based attendance management software.